Productivity improvement does not really matter on the kind of product or services rendered rather what matters are the manner and type of output delivered. It’s paramount for individuals to measure their improvement or productivity from time to time.
An ability to improve your level of productivity should be guided by your strength to read, learn, understand and be understood, attend training workshops, gain experience from others, make excellent use of your time, and above all your purpose.
Proper planning towards having improved productivity is non-banter; it entails more than trying enough. It most times demands trying more alternatives in a short period, as compared to a more time frame that would have been required.
Individual productivity requires setting out strategies, techniques, plans, energy, towards producing outputs that will improve your work. Sometimes, we wish we had gotten ample time to produce more than what we already have. The problem comes from failure to make proper use of time or failure to make adequate preparations.
This topic is for Individuals who desire to improve their productivity while doing the right thing.
Here’s what is covered:
- What is Productivity?
- Personal Productivity.
- Benefits of personal Productivity
- How to Measure Personal Productivity
WHAT IS PRODUCTIVITY?
Declaration of European conference of 1985 in Rome “Productivity is an attitude of the mind. It is the mentality of progress and of constant improvement of that which exists. It is the certainty of being able to do better today than yesterday.
It is the will to improve on the present situation, no matter how good it may look. It is the combined effort to apply new techniques and it is the faith in human capabilities.
Productivity is an ability to be relevant, accomplished in outputs, through available resources (inputs) towards meeting some personal or organizational goals within a specific time, most importantly, a shorter period.
One of the essences of productivity is ensuring personal purpose to do better than you did the previous day. Business productivity relates to what a firm produces in relation to the inputs used by the firm in making production (output). Inputs in this regard may include land, capital, labor and materials.
This is the joy of every business owner or board of directors when they make more goods and services with few resources and still earn profits. It means that cost of production is low; output (goods and services) is high. When this happens, prices of these goods and services become affordable to consumers. To enjoy productivity, it is essential that people learn how to follow routines, make goals, create an efficient environment, and use organizational techniques to maximize their outputs.
Personal productivity means the level of input maximized by an individual to meeting output expectations of a goal. It is a means of contributing efforts to achieving a purpose.
There must be a purpose for being productive. What is it? To meet the expectations of your business or organization goals without missing a deadline, not just expectations, the main purpose is to make profit in your place of work or business; to make as many outputs with less input.
Being efficient without a purpose is like working with no direction. Agreed, there is no substitute to hard work, but, when you don’t have a purpose for been hardworking, it’s just a movement within a circle. So, what I’m trying to elaborate in the understanding of personal productivity is that, it must have a purpose.
The success of any business or organization rest hugely on the productivity of its workforce, employee productivity is an important consideration for businesses. No one wants to employ a liability and that is one of the major problems affecting most work environment.
According to Dr. Aubrey Daniels, the founder of Aubrey Daniels International (ADI), “if a person’s behavior can be improved upon, then, it will have a direct influence on the quality of his/her outputs”. As individuals, no matter what you are or the role you find yourself in, you have an important part to play to improve the productivity rate of your workplace.
Individual productivity should be a culture, something that you let sink into your mind and whatever good thing that has sunk into you, improving is never difficult. Your mindset is a primary tool for productivity; you achieve more (outputs) with a good mindset.
BENEFITS OF PERSONAL PRODUCTIVITY
- It comes with more rewards, incentives, puts you on a higher pedestrian than others.
- It helps you to reach personal and business goals rapidly
- It helps in planning your day or task so that pressure of time is not felt.
- It makes you focus and gives you clear sense of direction on the target thereby making you create more output with less amount of time. A focus individual is hardly distracted or lured away from their goals.
- It gives you a balanced work life where you give time to other things that interest you.
- It gives greater resilience, personal confidence to cope with any work challenges.
- It builds more healthy relationships, when you are productive people will always want to identify with you.
MEASURING PERSONAL PRODUCTIVITY
Individuals evaluations are very vital to improving their personal productivity. When you don’t evaluate, you are likely to keep failing in your delivery. For every task(s) accomplished, there need to be times to sit and look back on appraisal. The reason for evaluating is to call for more improvement.
As an individual, how do you know you are on track with the task you have set on accomplishing? Remember, when you do not self-evaluate, there will be no improvement. How do you get it right when self-appraising? You need to get a to-do list planned of carrying out tasks; it is what you fall back on for evaluation. Go through the listed tasks and check how much you have managed to make an output and others you have failed to finish. Know the reason(s) for the unfinished task(s) and how best you can make amends or improvements. This is to enable you come out with better productivity in the future.
Next is planning, when you fail to make a plan, it means you don’t have a task or something to aspire for in the future. Plan your day by making a list, prioritize your list too and set specific time for each item on the list to be completed. Mark the ones you have accomplished, it keeps you focused and helps attain your goals, thereby, making you productive.
This is of utmost importance if you want to get to a higher level of productivity. It tells exactly how productive you are. How you get your timing right, determines how far your personal goals will turn out, it sets you apart from others. You should also know or learn how to deal with interruptions that may disrupt your schedule, learn to see them from afar and how to avoid them. With this, you will be able to achieve more. You should understand the ability of setting goals and giving time limits for each, this is where discipline is applied.
When you are disciplined, you stand a higher chance of controlling almost everything around you, your chances of productivity increases. Discipline is what keeps you going when it seems a task is becoming tough. When you are not disciplined, you may fall by the way. Discipline is when you adhere to stated rules and regulations, not just by an authority, but, listening to that inner voice that tries to keep you organized.
When you learn to set priorities straight, it gives you a direction of where you are headed. One good thing about this is that, it does not get you lost because you have something that serves as a guide. This will help restore balance by achieving more in almost all sides before the same deadline.
Learn to find out what is truly important towards your success, thereby, raising your chances of productivity. Being able to set priorities, gets you organized, with the ability to make the most of your time. It enables you to concentrate more on important tasks, while forfeiting or paying less attention to unimportant tasks.
Never forget to carry out productivity checks on you. Self-question; Is this the best you would have done with your time? If a particular task is not working, you have the time to put a stop to it, attend to other ones, while you come back later for the previous. Self-assessing leads to near perfection, it allows you to review and know what works and what needs adjustments.
Through self-assessing, discipline, it improves your sense of taking responsibility for past mistakes, and being more productive. When you understand how to manage your resources effectively, people around you will not only notice the results, they tend to follow suit.
Note that if you have a poor mindset, it will be difficult to be relevant in any work environment. What you need is to improve on your mentality first, how you think, how best you guard your thoughts and behavior. Your mind is a breeding ground, build and work more on it. In there, lies how you impact your performance output or productivity.
I hope this article has somehow motivated you to measure your output for constant improvement. A word by Lord Kelvin “If you cannot measure it, you cannot improve it”. Just keep up with the routine check and try your best not to make it complicated.
I leave you with these self-questions recommended by Jones Loflin a Keynote speaker and author.
- What short term goals did I accomplish today?
- Was I productive or reactive today?
- Where did I spend most of my time today?
- What did I do today that will reduce my stress tomorrow?
- What did I do, or not do, that will increase my stress tomorrow?
- Who is glad that I was part of their day?
Ask yourself these questions daily or few times a week.